In Lean Six Sigma there are many forms of visual management that can be used to make improvements in the workplace such as:
Project Status Boards
Visual management tools such as project status boards are used to communicate the status of projects and tasks to team members and stakeholders. Typically, a project progress board will provide the following information:
Project name and objectives: The name of the project and its overall objectives are displayed on the board.
Project tasks: A list of all the tasks that must be accomplished for the project, as well as their status (e.g. not started, in progress, completed)
Project milestones: The board also displays key project milestones such as the completion of a specific task or the delivery of a product.
Project timeline: A timeline of the project is displayed on the board, including start and conclusion dates.
Project team: The names and roles of the project team members are posted on the board.
Project risks: Any risks identified for the project, as well as their present state (e.g., mitigated, ongoing), are displayed on the board.
Project status boards make it simple for team members and stakeholders to understand the state of a project and identify any issues that need to be addressed by visually displaying this information. It also assists team members in staying focused on the duties and objectives, as well as keeping track of the project’s progress.
By offering a single area for information, project status boards can serve to increase communication and collaboration among team members and stakeholders. It also aids in the early detection of possible problems, allowing the team to take corrective action.
Kanban Boards
Kanban boards are an example of visual management boards that are used to visualise workflow and control the manufacturing process. Kanban boards are usually separated into columns, each of which represents a particular stage of the manufacturing process.
Columns could include:
Requested: Tasks or objects that need to be completed.
In Progress: Tasks or things that are being worked on right now.
Done: Tasks or items that have been completed.
Kanban boards can additionally have additional columns to represent different stages of the process or different categories of work.
Each column has cards or sticky notes that represent a certain activity or item. As the task or item goes through the manufacturing process, the cards are shifted from left to right. This aids in visualising work flow and identifying bottlenecks in the process.
Kanban boards can also incorporate information like priority level, due date, and who is in charge of each job. This information is also visually appealing and simple to comprehend, making it simple for team members and supervisors to recognise what needs to be done, who is working on it, and when it is due.
Kanban boards also aid in team communication and collaboration by offering a concentrated area for information. They also aid in the early detection of possible problems, allowing the team to take corrective action and optimise the flow of work.
5S
Within 5S there are many techniques of Visual management that can be used to improve the workplace which includes:
Labels and signs: These are used to identify and label items and areas in the workplace. Labels can be used to indicate where goods should be placed, whilst signs can be used to communicate procedures and standards.
Color coding: This is used to identify different areas or items within the workplace. Distinct coloured labels, for example, can be used to identify different sorts of materials or goods, while different coloured signage might be used to identify different sections of the workplace.
Floor marking:
Floor marking is a visual management tool used in the workplace to define designated areas for specific goods and activities. It entails marking the floor with tape, paint, or other materials to establish a visual indication that helps employees understand where specific products or activities should take place. Floor marking can be used for a variety of things, including:
Creating a pedestrian walkway: A walkway can be created by using bright yellow tape or paint to divide foot traffic from equipment or machinery.
Creating a safe working space: A safe working area can be created by utilising bright red tape or paint to separate employees from potentially dangerous places or equipment.
Designating storage areas: Storage sections for specific goods or materials can be developed and easily recognised by utilising different colours or patterns.
Identifying assembly or inspection areas: Assembly or inspection areas can be developed and easily identified by utilising distinct colours or patterns.
Floor marking contributes to increased workplace efficiency and safety. It helps employees understand where they should be working and what they should be working on by providing clear and easy-to-understand visual clues. Furthermore, by offering a centralised area for information, it helps to promote communication and collaboration among team members.
Visual performance metrics: Visual performance metrics are an efficient tool to manage and monitor an organization’s performance because they provide a clear and concise depiction of the data. They can be used to track numerous key performance indicators (KPIs) that are related to the organization’s goals and objectives. These visual representations can take the shape of graphs, charts, or dashboards, allowing team members to easily grasp the performance.
Employees and supervisors can easily see areas where performance is falling short of expectations and take action to improve when using visual performance metrics. They can also be used to track progress over time and make modifications as needed, which helps to foster a culture of continuous improvement. These indicators also help to improve communication.
They can also be used to track progress over time and make modifications as needed, which contributes to the development of a culture of continuous improvement. By providing a consolidated destination for information, these metrics also serve to increase communication and collaboration among team members.
Shadow Boards:
Shadow boards are a type of visual management tool used in the 5S process, specifically the “Set in Order” stage. Shadow boards are used to show where tools, equipment, and other objects that are regularly utilised in a certain area should be kept.
The shadow board is made by taking a profile of the tool or equipment and painting it onto a board. After that, the board is placed in the area where the tools or equipment are utilised. The tools or equipment are then placed on the shadow board in their allotted spot.
This ensures that the tools or equipment are always in the same place and are easy to locate when needed. It also cuts down on the time spent looking for tools or equipment.
Shadow boards serve to standardise operations and guarantee that all staff understand and follow the correct procedures by designating designated areas for tools and equipment. They also help to improve the general appearance of the workplace by organising and tidying the tools and equipment.
Andon:
Andon is a visual management solution for immediately identifying and communicating problems in the manufacturing process. When a problem arises, the Andon system often activates a visual display, such as a light or signal.
An operator can activate the Andon signal when a machine fails, when a quality issue is detected, or when a predefined threshold is surpassed. When the signal is engaged, it notifies management and maintenance that an issue has occurred and that immediate attention is required.
The Andon system is designed to discover problems fast and to save downtime by allowing management and maintenance teams to respond swiftly. The visual display of the Andon signal aids in the clear and succinct communication of the problem to team members and stakeholders.
Andon can also be used to monitor performance and find areas for improvement. Andon data can be used to track how frequently the signal is activated, what is causing the problem, and how long it takes to address the problem. This information can then be utilised to identify areas for improvement and make process adjustments.